Printing Envelopes from a Notes Address Book 

I was recently asked how one would go about printing business contact envelopes from a Notes address book. A very valid question since there is no native functionality that allows for this.

I decided to modify a names.ntf template to include this functionality. Although I provide the template for download in this blog entry, it is to be used on an as is basis which means I make no claims of support and provide it to be used at your own risk.

Now that I have covered my @$$, there is really nothing to be worried about. I simply added a form to be used as the layout for the envelope and added some simple formula language to initiate the printer spool. It only prints one contact at a time (so is initiated from the document level), but can serve as a starting point for those would like to batch print from the view level.

Here is how it works:

dl_ani.gifnamesp.zip

Deploying the Template
1.        Download the template attached in this blog entry to your notes/data directory

  • unzip the file
  • Open the files "namesp.ntf" in your Domino Designer Client
  • Open the form called "Envelope"
  • Change the return address to your information
  • If desired, add your corporate logo above or below the return address information
  • Save and close the form

2.        Open your current address book.
3.        Click File, Application, Replace Design.

Image:Printing Envelopes from a Notes Address Book

4.        In the Replace Design Dialog window that comes up do the following:

Image:Printing Envelopes from a Notes Address Book  
  • Check the "Show Advanced Templates" Box
  • Uncheck the "Inherit Future Design Changes" box
  • Select the "Contacts with Print Envelope" template.
  • Click replace
  • Finally Click "Yes" to the messagebox



Image:Printing Envelopes from a Notes Address Book

6.        Close the Address book a re-open

Using the new function
  • Open a contact entry
  • Click the Print Button



Image:Printing Envelopes from a Notes Address Book
  • On the form that opens confirm the Information. NOTE: You can easily add a corporate logo to the Envelope by opening and editing the form called "Envelope" in Notes Designer


Image:Printing Envelopes from a Notes Address Book
  • IMPORTANT - Make sure you select Landscape orientation before printing the envelope.

Image:Printing Envelopes from a Notes Address Book

.....and Viola....a nicely printed envelope from you notes address book.

As always I am here for your questions

Comments (6)
Robert Brooks April 8th, 2008 07:21:17 PM